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Schedule Reports

Reports > Schedule Reports

The Schedule Reports page automatically exports reports to a URL on the VSA web site that does not require a logon to access. Schedule recurring reports to generate reports your users can access. Since the system runs these reports without the administrator logging on, only saved reports can be scheduled.

Note: Standard administrators can not schedule reports that use <All Groups>. Only master administrators can schedule <All Groups> reports.

Set Filter Settings

Set unique Machine ID / Group ID filter settings for each scheduled instance of a report. This lets you define a single report and schedule it to run for each individual machine or group of machines. For instance, you could create a single Software report and then schedule it to output a unique report for each group ID. The machine ID / group ID filter settings you specify in Schedule Reports overrides the filter settings saved with the report.

Email the Report

Depending on how email notification is formatted using Format Email, either the entire report or a short message with a URL link to the report can be sent to email recipients. Customize the message content by clicking the Format Email button.

Note: Only master administrators can change the format of the scheduled reports email.

Where Scheduled Reports are Stored

Reports are posted to the dataReports directory, on the VSA website, in a sub directory named after the administrator logon that scheduled the report and a sub directory for the Machine ID / Group ID filter. This convention groups all reports for a specific machine or group of machines into a common directory. For example:

http://www.your_vsa.com/dataReports/joe_admin/mach.group/report_name.htm

Show reports from all administrators

Checking this box displays all saved reports, shared and private, for all administrators. Check this box to view/delete/modify scheduled reports for any administrator.

Note: Only master administrators can show reports for all administrators.

Select report to schedule

This drop-down list shows all saved reports visible to the currently logged in administrator. Select the report to be scheduled from this list. The output report web page has the same filename as the report. Selecting a new report from this drop-down list resets the machine ID / group ID settings to those saved with the report. You can override the default machine ID / group ID settings using the Specify accounts to run this report on fields.

Report Type

Once a report is selected, the Report Type displays below the selected report.

Schedule

Click Schedule to run the report at the specified time and save the file in the dataReports directory.

Date/Time

Enter the year, month, day, hour, and minute to schedule this task.

Run at recurring interval every <N> <periods>

Check the box to make this task a recurring task. Enter the number of times to run this task each time period.

Enter email address to notify when report is ready

Comma separate each email address to send multiple notifications/reports. Leave this field blank to disable email notification.

Format Email

Depending on how email notification is formatted using Format Email, either the entire report or a short message with a URL link to the report can be sent to email recipients. Customize the message content by clicking the Format Email button. Special tags are available to insert unique report data.

  • <at> Time stamp of when the report was created
  • <er> Embed full report - NOTE: Report completely replaces entire message body  
  • <gr> group ID
  • <id> machine ID 
  • <rt> Report title  
  • <ru> report URL

Filename

List of reports that have run or are scheduled to run. If the report has already run, the filename appears as a link to the report.

Report Type

Type of report that has been scheduled. For example, Disk Utilization.

Last Run

Time when the report was last produced.

Account Filter

Specify the machine ID / group ID filter settings to use when running this scheduled report. The machine ID / group ID filter settings you specify in Schedule Reports overrides the filter settings saved with the report.

Next Run

Time the report is scheduled to run next. If this field is blank, the report is not scheduled to run again.

Email Address

Comma separated list of addresses notified about this report.

Recurring

Recurring interval at which the report runs.