Account Mapping

Service Billing Accounting Integration > Account Mapping

The Account Mapping page maps Service Billing records to similar records in the external accounting system.

Note: See Integrating QuickBooks.

Default Billing Codes tab

Accounting packages classify billing items by product and service codes. In Service Billing these are called external account codes. You can assign a default External Account Code for each billing type: labor, part, expense and recurring service.

Accounting packages also classify billing items using a second, completely independent, set of codes called class names. In Service Billing these are called external class names. You can assign a default External Class Name for each billing type: labor, part, expense and recurring service.

• The values you can map to are retrieved from the external accounting package.
• Two checkboxes, Use Classes and Allow Overrides, have been added to the Configuration page, governing how code and class mappings can be used.
• Because a code or class inside Quickbooks might be deleted at any time, green checkboxes confirm that the code and class selected for a default item type continues to exist.
• An alert is generated on the Status page if a code or class mapping is missing.

Recommended Account Mapping Configuration

1. Ensure Use Classes and Allow Overrides are checked on the Service Billing > Configuration page. If Use Classes is not checked on the Configuration page, then only external account codes can be overridden.
2. Map external account codes and external class names using the Service Billing Account Mapping page. These serve as module default mappings.
3. Optionally configure customer-specific default mappings using the Customer > Edit or New > Accounting Overrides tab.
4. Optionally override the default mappings for a specific labor, part, expense or recurring service item or fee prior to billing.

Actions

• Manage - Click to select default external account codes and external account names for each billing type.
  • Refresh Account Mappings - Refreshes the drop-down lists from the external accounting package.

Terms tab

Use the Terms tab to map terms defined in Service Billing to terms defined in the external accounting system. Terms are the payment terms agreed to by the customer for payment of billable entries. Service Billing terms are defined using the Lists page and assigned to a customer using the Customer > General tab. Built-in payment terms include:

• Due On Receipt
• Net 10
• Net 30
• Net 45

Actions

• Map Terms - Click to select external term names for each service bill term name.
  • Refresh Terms Mapping - Refreshes the drop-down lists from the external accounting package.