Objects you create—such as reports, procedures, or monitor sets—are initially saved in a folder with your user name underneath a Private cabinet. This means only you, the creator of the objects in that folder, can view those objects, edit them, run them, delete them or rename them.
To share a private object with others you first have to drag and drop it into a folder underneath the Shared cabinet.
Note: A master role user can check the Show shared and private folder contents from all users checkbox in System > Preferences to see all shared and private folders. For Private folders only, checking this box provides the master role user with all access rights, equivalent to an owner.
Shared Folders
The following Share Folder guidelines apply to folders underneath a Shared cabinet:
All child folders inherit rights from their parent folder unless the child's folders are explicitly set.
If you have rights to delete a folder, deleting that folder deletes all objects and subfolders as well, regardless of share rights assigned to those subfolders.
Note: Scopes have nothing to do with the visibility of folders and objects in a folder tree. Scopes limit what your folder objects can work with. For example, you can be shared folders containing reports, procedures or monitor sets but you will only be able to use these objects on machine groups within your scope.
To set share rights to a folder, select the folder, then click the Share Folder button to display the Share Folder dialog.
You can share specific rights to a folder with any individual user or user role you have visibility of. You have visibility of:
Any user roles you are a member of, whether you are currently using that user role or not.
Any individual users that are members of your current scope.
Adding a user or user role to the Shared Pane allows that user to run any object in that folder. No additional rights have to be assigned to the user or user role to run the object.
Checking any additional rights—such as Edit, Create, Delete, Rename, or Share—when you add the user or user role provides that user or user role with those additional rights. You have to remove the user or user role and re-add them to make changes to their additional rights.
Share means the user or user role can assign share rights for a selected folder using the same Share Folder dialog box you used to assign them share rights.
